Class: Full-time AND Permanent

Legal Entity: StoneX Financial (HK) Limited

Company Overview:

Corporate: Engage in a deep variety of business-critical activities that keep our company running efficiently. From strategic marketing and financial management to human resources and operational oversight, you’ll have the opportunity to optimize processes and implement game-changing policies. 

Position Purpose:

Our busy, client-focused office needs a reliable, well-organized Office Manager to handle day-to-day operations with a focus on efficiency and time management. In this role you will be expected to provide administrative assistance for the business and be willing to go above and beyond on a daily basis.

Primary duties will include:  

• Overseeing the general administrative functions and any events or activities in the office
• Maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication, key-record keeping and coordination among departments
• Scheduling meetings, appointments and meeting room bookings within the office
• Schedule & Calendar Management including the coordination & organizing of events, meetings, appointments, schedules, and venues.
• Meet and greet visitors, offer refreshments and notify appropriate staff of their arrival
• Answering / transferring incoming calls, helping with enquiries
• Take care of incoming and outgoing courier packages and other deliveries
• Organize office operations and procedures
• Working together with outsourced providers for the general outlook of the office
• Manage incoming and outgoing communications, including phone calls, emails, courier services, and mail sorting.
• Other day-to-day office and business administrative needs (for eg, expenses) as required.
• This role needs to be cover reception and is expected to be in office 5 days a week.

To land this role you will need:

• 2 years relevant experience preferred
• Our ideal candidate will be a proactive, well organized and goal-oriented person who can work well under pressure, problem solver and team player.
• Proficiency in Microsoft Office applications, and Microsoft Office suite
• Excellent verbal and written communication skills, including social and conflict management.
• Strong attention to detail with emphasis on accuracy and timeliness
•  Business-fluent English ability preferred 
• Bilingual in Mandarin or Cantonese preferred