Fix-Term Contract (11 months), full-time, hybrid.

Connecting clients to markets – and talent to opportunity.

With 4,300 employees and over 400,000 retail and institutional clients from more than 80 offices spread across five continents, we’re a Fortune-100, Nasdaq-listed provider, connecting clients to the global markets – focusing on innovation, human connection, and providing world-class products and services to all types of investors.

Whether you want to forge a career connecting our retail clients to potential trading opportunities, or ingrain yourself in the world of institutional investing, The StoneX Group is made up of four segments that offer endless potential for progression and growth.

Business Segment Overview: Engage in a deep variety of business-critical activities that keep our company running efficiently. From strategic marketing and financial management to human resources and operational oversight, you’ll have the opportunity to optimize processes and implement game-changing policies.

Position purpose: This role is responsible for providing Administrative support to the HR function, managing administrative processes including data input to HRIS (Oracle), providing employment references, producing letters, communicating HR changes and updates to the HR Operations Team as required.  In this role you will be supporting local Polish employees and those based across EMEA region.

• Maintenance of the Employee Files 
  • Ensuring all StoneX EMEA employees have up to date employee files in line with local labor law
  • Working with the regional teams, to ensure that all required documentation is collected for employees and stored securely
  • Ensure employee’s files adhere to data protection rules

• Maintenance of the HRIS (Oracle)
  • Ensuring individual records are complete, accurate and up-to-date
  • Inputting new employee data to Oracle;
  • Maintaining employee records with required updates
  • Salary changes
  • Department changes
  • Employment information corrections
  • Job title changes

• HR reporting and data validation 
  • Using the HRIS (Oracle) to provide reports to wider HR team based on information requests
  • Up to date employee lists for regions
  • Reports for audit requests
  • Send round scheduled reports
  • Holiday reports
  • Data integrity reports

• Produce and issue letters to employees setting out changes to terms and conditions of employment
  • Relating to internal transfers, promotions, end of probation, changes to compensation etc as directed by HR Operations Team.

• Leavers process 
  • Including processing leavers’ paperwork and updating records in Oracle.
• Triage the HR department mailbox,
  • Ensuring efficient and timely response rates, so that all emails have been correctly allocated to members of the team.
• Produce employee references 
  • Response to reference requests, including mortgage references, employment references, etc.
• Support with audit requests 
  • response to internal and external requests, collating data and ensuring they are securely sent in line with GDPR.

To land this role you will need:

• Experience in HR administrative duties.
• Strong written and verbal English and Polish language skills.
• Personable with strong communication skills.
• Good written communication skills, evidenced by accurate grammar, spelling and punctuation.
• Strong Microsoft Word, Excel and PowerPoint skills.
• Able to show initiative and have a proactive attitude.
• Able to maintain confidentiality at all times.
• Highly organized with meticulous attention to details.
• Client-driven with excellent response rates to queries and requests for information.
• Skilled at resolving every-day queries as well as more complex problems.
• A willingness to work collaboratively and flexibly as part of a team.

Working environment:

• Hybrid
• FTC (UoP for 11 months)

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